Manuscript Preparation and Submission


General. SIS gives authors freedom to submit new manuscripts with minimal formatting rules. No specific length or limit is imposed; however, papers must include: title, abstract, introduction, conclusions and references. They must be written clearly and concisely with consistency of spelling maintained throughout. Authors are urged to have one or more colleagues read the manuscript critically prior to submission. To ensure a smooth review, the paper should be double-spaced.

Author Anonymity. Since submissions undergo double blind peer review, except for the cover page, authors must remove the identifying information from the properties of ALL files before uploading. Click the "Help" button at the top right of ScholarOne and click "Author" for further help.

Submitting to ScholarOne. Create and account or login to ScholarOne Manuscripts. In your author center, follow the instructions provided at the top of Steps 1 through 7, click submit.

  • A Running Head will be requested in Step 1. It should not exceed 60 characters (excluding word spaces) and should be an abbreviation of the paper title that will give an accurate description of the main topic of the paper. The main title of the paper may be used in full as the running head if it is not too long.
  • The term “Areas of Expertise” in Step 2 refers to key words. One to three key words that best represent the topic of the paper are requested.
  • All authors will be required to have an account. In Step 3 the corresponding author or submitting agent can search by email address to see if a co-author is already in the system and add him or her if not. Be sure to enter contact information correctly.
  • Authors will be asked to suggest and/or oppose reviewers in Step 4.
  • The cover letter requested in Step 5 should be entered or cut and pasted into the text box provided for this purpose rather than uploading it as a file. It should state clearly why the material submitted would be of interest to the readers of the CJAE and that the material contained in the manuscript does not infringe upon other copyright material. A full explanation should be provided when the applicability of any of these points is unclear.
  • Carefully read the instructions in Sept 6 for Initial, Revised and First Look submissions as they are different for each. File designations for initial submissions are described in the next section.

Files to Upload. Blinded files must be uploaded as Word documents or PDFs using the appropriate file designations:

1. Main Manuscript (Mandatory): Upload using file designation “Full Manuscript without Author Information.” The main manuscript includes title, abstract, introduction, sections, conclusion, references, tables, figures, footnotes, but NOT author information, acknowledgements or other identifiers.The main manuscript should include:

  • Title. The title should be as short as possible but should reflect all aspects of the work published. Generally, it should be indicative rather than informative, i.e., it should state the subject of the paper rather than its conclusions but should identify the main topics of the paper.
  • Abstract. The abstract should be submitted in both English and French if possible. It is essential that the abstract be a well-written and concise summary of the research rational, methods, results and implication(s). It must be intelligible without needing to refer to the paper. It should not include tables, figures or references, or any information not carried in the text of the paper, or author information. Acronyms should be avoided if possible. The abstract is included in the invitations sent to potential reviewers. A poorly written or unclear abstract makes it harder to find reviewers who agree to read a manuscript, and will leave editors, reviewers, and other readers with a less favorable initial impression of the work.
  • Key Words. Key words may be included below the abstract. They may be chosen from the title, abstract and body of the paper, and should reflect its central topics.
  • Introduction. The introduction should state clearly the rationale for conducting the research, stating the problem, justifying the research and the findings of earlier research, and the objectives of the study. Appropriate headings may define the sections that follow.
  • Tables. Tables present numerical data in a self-explanatory manner. They must be intelligible without consulting the text and must not duplicate data already in the text or the illustrations.
  • Illustrations. Illustrations should be included as figures.
  • Footnotes. Should be used for informative material only.
  • References. Information for a reference should be taken from the original work being cited. They must supply sufficient information to allow readers to trace the original material. Reference may be made to journal papers, books, theses, dissertations, proceedings, bulletins, reports and published abstracts as well as to unpublished documents held in a library or archive to which the public has access. References must be complete and accurate. References should not be cited in the abstract or in the conclusion.

2. Cover Page (Preferred): Upload using the file designation "Cover Page with Title, Author Info and Acknowledgements." The cover page includes the title of the paper; the names, affiliations, mailing addresses, telephone numbers and email addresses of all co-authors; and an acknowledgment (if any). Footnotes may be included and will generally fall into one of the following categories: 1) notes on the title, indicating the paper is part of a thesis submitted by one of the authors, that the paper was presented at a conference, workshop, etc.; 2) general disclaimer if the use of trade is used; and 3) indication that an author is deceased.

3. Supporting Information: Upload using the file designation "Supporting Information for Review and Online Publication Only." Authors are expected to provide complete documentation of empirical models, estimation techniques and data sets used in the manuscript. Data sets should be made available to other researchers for replication purposes only. In cases where empirical modeling or data sets are too voluminous to fit reasonably in an article, this material can be published under the “Supporting Information” tab alongside the article. If, for whatever reason, data cannot be made available this should be noted in the covering letter on first submission. Other supporting information includes large appendices, video files, etc.


Authors of manuscripts that have been accepted for publication must finalize submissions according to the requirements below.

File Format. Except for figures files (which can PDF or Word), final files of accepted papers must be provided in either Word or LaTex (if LaTex there must be a PDF version as a reference). Tables and equations must be editable rather than dropped in the main text as a picture. Tables and illustrations (figures) must follow strict guidelines outlined below.

Cover Page. Upload a separate cover page that includes the names, affiliations, mailing addresses, telephone numbers and email addresses of all co-authors, along with an acknowledgment (if any) and the title of the manuscript. The cover page should be uploaded using the file designation "Cover Page with Title, Author Info and Acknowledgements." Footnotes may be included and will generally fall into one of the following categories:

  • Notes on the title indicating the paper is part of a thesis submitted by one of the authors, that the paper was presented at a conference, workshop, etc.
  • General disclaimer if the use of trade is used.
  • Indication that an author is deceased.

Acknowledgment. The acknowledgements (if any) should be included on the Cover Page.

Running Head. Place the running head at the top right corner of the first page.

Sections. Do not number sections. Generally three levels of text heading are used:

  • Bold Upper and Lower Case, Flush Left
  • Italic Upper and Lower Case, Flush Left

References. When citing references in the text please use the following system:

  • Single author: ...Veeman (2003).
    ...determines consumer choice (Veeman 2003).
  • Two authors: ...Larue and Bonroy (2009). retail regulations (Larue and Bonry 2009).
  • Three or more authors: ...Malla et al (2007).
    the health properties of food (Malla et al 2007).

References should be listed at the end of the manuscript. A series of references with the same first author should be listed with the single author first, followed by two authors arranged alphabetically, and then multiple authors arranged alphabetically (et al. in text). Include only the works cited. Note that the following information is required:

  • full names (as printed) of all authors
  • title
  • full publication details (for books, list place of publication, publisher, edition and date of publication; for articles, list volume, issue, year and page numbers)

The following examples illustrate the required style for references:

Gervais, J.-P., K. Guillemette and R. Romain. 2007. Output and price determination in the Canadian chicken industry: Which should come first? Canadian Journal of Agricultural Economics 55 (2): 255-273. Journal Article
Ghazalian, P., B. Larue and G. West. 2008. Best Management Practices to Enhance Water Quality: Who is Adopting Them and How Do They Impact on Cost of Production? Paper presented at the Canadian Agricultural Economics Society and Northeast Agricultural and Resource Economics Association annual meeting, Quebec City, June 29� July 1. Presented Paper
Foster, A.B. and C.T. Wong. 1998. The farmer decision process in purchasing corn herbicides. Research Bulletin AEEE/28/1, Guelph: University of Guelph, School of Agricultural Economics and Extension Education, June. Bulletin
Kerr, W.A. and J.E. Hobbs. 2005. Consumers, cows and carousels: Why the dispute over beef hormones is far more important than its commercial value. In The WTO and the Regulation of International Trade edited by N. Perdikis and R. Read, pp. 191-214. Cheltenham: Edward Elgar. Chapter in Book
Linders, G.M. and H. L. F. deGroot. 2006. Estimation of the gravity equation in the presence of zero trade flow. Tinbergen Institute Discussion Paper No. TI 2006-072/3. Amsterdam: Tinbergen Institute. Discussion Paper
Pearson, M. 2006. Canadian Beef Export Federation. Personal e-mail communication, January. Personal Communication
Schmitz, A., H. Furtan and K. Baylis. 2002. Agricultural Policy, Agribusiness, and Rent-Seeking Behaviour. Toronto, ON: University of Toronto Press. Book
Statistics Canada. 2006. 2006 Census of Agriculture, Farm data and farm operator data tables. (accessed October 6, 2009). Online Citation
Vyn, R. 2007. The Effects of Strict Agricultural Zoning on Farmland Values: The Case of Ontario's Greenbelt. Ph.D. dissertation. Guelph: University of Guelph. PhD Dissertation
Wheaton, E., S. Kulshreshtha and V. Wittrock. 2005. Canadian Droughts of 2001 and 2002: Climatology, Impacts and Adaptations. SRC Publication No. 11602-1E03. Saskatoon: Saskatchewan Research Council. Government Publication
Wong, L. 2009. Linking Matlab and GAMS: A Supplement. Working paper #2009-03, Resource Economics & Policy Analysis Research Group, Department of Economics, University of Victoria, Victoria, BC. Working Paper

Footnotes. Number and superscript footnotes consecutively and place them at the bottom of the page on which the number of the footnote appears in the text.

Tables. Tables should be editable; use the table feature of your word processing program. Tables formed by tabbing on single lines of text and images of tables dropped in the text are not acceptable. Include tables on separate pages after the reference list. Identify each table with a numbered heading (e.g., Table 1. Growth in agricultural productivity in Canada, 1951-81). Do not bold the table heading or put a period at the end of the heading. Decimal align values and use superior letters (not numbers). Notes go below the table starting with the letter "a". Include a note if it is for an item that cannot be referenced in the table by itself. Include the source if relevant.

Sample of required table formatting

Equations. Equations are to be made with your word processing equation editor. Number the equations starting at 1. Subsequently the particular equation and number e.g. Equation (1) should be used to reference it in the text.


Illustrations. Illustrations should be submitted as figures. They should be in their original form in a separate file (Word or PDF), using one page for each figure. Use the file designation "Figures" when uploading to ScholarOne.

Figures should generally be no more than twice the final size and should be planned to fit to no more than a width of about 4½ in. (115 mm). Print your illustration on a black and white printer using this width to determine how well it reproduces. Lettering should be at least 1.5 mm high when reduced. Labelling on graphs should be parallel to the graph's axes. Use the same font for all figures. Abbreviations, units, etc. should follow journal style. All lines should be sufficiently thick to reduce well.

When using patterns, be aware that when an illustration is reduced the pattern might be lost. Use clear, bold patterns and avoid the use of fine grey scale patterns. Photographs should be high quality, continuous tone with good tonal contrast.

Line figures need to be at least 600 dpi and images need to be in at least 300 dpi to maintain quality after reduction. Illustrations need to be in electronic media as a separate file. The file name should include the senior author's name and the figure number. Figures need to be supplied in either Word, TIFF, PDF or EPS. JPEG and GIF are not as high quality for print. If creating figures in PowerPoint, for example, save as TIFF or in Word. Please refer to Author Services for more information.