Constitution

Articles of the Constitution of the
Canadian Agricultural Economics Society

Passed by CAES Members during the Annual Business Meeting, June 2011

ARTICLE I

NAME

The name of this organization shall be the Canadian Agricultural Economics Society (Société canadienne d'agroéconomie).

ARTICLE II

OBJECTIVES

The purpose of the Society shall be the advancement of knowledge in agricultural economics through the encouragement of study and research, publications, meetings, and other activities.

A description of the discipline of agricultural economics along with the goals of the Society is contained in the Society's overview statement.

ARTICLE III

MEMBERSHIP

Application

Any person with an interest in the purpose of the Society may become a member by paying the prescribed dues and by supplying the information that is required for registration.

Classes of Members

The classes of membership in the Society shall include regular members, student members, senior members, and such other classes as may be established by the executive council. The conditions for each class of membership shall be prescribed by the executive council and specified in the membership section of the Society's website.

Annual Dues

The annual membership dues shall be set by the executive council with the approval of a majority voting at an annual meeting.

Membership Standing

A member who meets the conditions of membership and who has paid his annual dues shall be considered a member in good standing and shall be entitled to all the rights and privileges of membership including a subscription to the journal and the right to vote in the election and business affairs of the Society.

Default in Payment

A member shall be considered in arrears if dues are not paid on the anniversary date of the member's membership and will be considered delinquent if not paid three months thereafter. A member in arrears has no voting rights and the suspension of other benefits is at the discretion of the executive council. Delinquent members have no voting rights and no membership benefits.

Resignation of Members

Any member may withdraw from the Society by delivering to the Society written resignation and lodging a copy of the same with the secretary or executive director of the Society. Electronic mail is for these purposes considered valid means of communicating with the Society. The member resigning will not be entitled to a refund of any dues paid. Any member may be required to resign by a vote of three-quarters (3/4) of the members at an annual meeting.

Cessation of Property Interest

All right, title, and interest, legal and equitable, of any member in and to the property of the Society shall cease in the event of resignation or termination of membership.

ARTICLE IV

OFFICERS

Elected Officers

The elected officers of the Society shall consist of a president, a president-elect, the most immediate past president available, and nine councillors. The president-elect and councillors shall be elected by electronic ballot from and by the members of the Society. The president-elect shall serve for a one year term and begin the presidency upon the adjournment of the annual meeting that ends his/her term as president-elect. The president shall serve until he/she adjourns the annual meeting that follows the annual meeting at which he/she began the presidency. The councillors shall serve for three-year terms beginning upon the adjournment of the annual meeting in the year in which they are elected, and their terms shall be arranged so that three councillors are elected each year. The elected officers shall be voting members of the executive council.

Appointed Officers

The president, with the concurrence of the executive council, shall appoint a secretary, treasurer, and one or more editors for the journal of the Society to serve for terms set by the executive council. The president may make additional appointments to positions as provided for in the Bylaws. The appointed officers shall be non-voting members of the executive council.

Qualifications

All elected and appointed officers and all nominees for such positions must be members in good standing of the Society.

Vacancies

If the president is unable to continue in office, the president-elect shall assume the office of President. If the president-elect is unable to continue in office, the executive council shall appoint one of the councillors to be acting president-elect until the next election. If the office of president-elect is vacated before the annual meeting, a president shall be elected from and by the membership of the Society either by electronic ballot or at the annual meeting. If a councillor is unable to continue in office, the executive council shall appoint a member of the Society to serve until the next election. The executive council shall determine when vacancies occur on the council.

Duties of Officers

The officers of the Society shall perform the duties normally associated with their offices and such other duties as may be prescribed by the membership and the executive council.

Executive Council

The executive council shall be the administrative body of the Society and shall have the authority and power to perform all functions necessary for the operation of the Society subject to the rules and regulations contained in the Constitution and Bylaws and subject to the authority and discretion of the membership.

Nominations

The most immediate past president available shall chair the nominations committee. The committee shall include two other members in good standing appointed by the president with the concurrence of the executive council. The nominations committee shall be responsible for soliciting nominations for the officers of the Society. It shall endeavor to name at least two candidates for each office to be filled. It shall seek nominees for councillor who reflect reasonable balances among the private and public sectors and among academics and others; among various fields of interest in agricultural economics; and among various geographic regions. Each nominee shall be requested to prepare a biographical sketch to be used in the preparation of the ballots. The committee shall issue a call for suggested nominations in January each year. Suggestions should be received by the executive director secretary before March 15th. Such calls and suggestions can be made through electronic mail.

Elections

Before May 1st of each year the secretary shall initiate the process of electing new officers of the Society. If two or more persons have been nominated for any elected office, the secretary shall distribute electronic balloting information by electronic mail to each member of the Society having voting rights on April 1, as determined by payment of dues for the twelve-month period encompassing April 1. Such information shall include a brief biographical sketch of each nominee and instructions for electronic balloting on a secure area of the Society's website. The electronic balloting must be completed by May 15th. The nominating committee (see description of duties in Article VIII below) shall actively seek nominations for new officers of the Society. If the nominating committee obtains only one or no nomination to fill the offices of president-elect or councillor, the president shall, with the concurrence of the executive council, appoint an officer to such an office. The president shall ensure that the appointment of councillors reflects reasonable balances among the private and public sectors, among academics and others, among various fields of interest in agricultural economics, and among various geographic regions. Any appointed president-elect and appointed councillor shall be a voting member of the executive council.

Counting Votes

The electronic votes shall be seen and counted by tellers appointed by the president. A tie for any office shall be resolved by chance conducted under the supervision of the tellers. The person receiving the most votes for each office shall be declared elected. The results shall be reported to the nominees and to the executive council before the annual meeting and in no case later than June 30 and to the membership no later than at the annual meeting.

ARTICLE V

ANNUAL MEETINGS

Schedule and Notice

Annual meetings of the Society shall be held at times and places to be determined by the executive council; they may be held in conjunction with the annual meetings of other economic organizations. Members shall be notified of the time, place, and program well in advance of the annual meeting. The location and any affiliate for the next annual meeting shall usually be announced at the annual meeting.

Format

The executive council shall decide on the theme, (if any), for the annual meeting, taking into consideration the theme chosen by or agreed to by any organization with whom the Society may be meeting. The Program Committee, annual meeting, shall decide the format and content of the annual meeting program. The Program Committee shall call for contributed papers about six months before the annual meeting and shall distribute information about format and content to the membership at least three months before the annual meeting. The annual meeting program shall include a plenary session, technical sessions (invited and contributed), a business meeting, and an awards ceremony.

Presidential Address

The president-elect shall give the presidential address as a keynote presentation in a plenary session of the annual meeting. The address should be of enduring quality and of importance to agricultural economists. It shall be published as the lead article in the next feasible issue of the journal.

Annual Business Meeting Quorum

The members present at an annual business meeting shall constitute a quorum. Fifteen (15) members shall constitute a quorum at any other business meeting.

Annual Business Meeting Parlimentary Procedure

The rules contained in Robert's Rules of Order shall govern annual business meetings provided that the Rules are applicable and not inconsistent with the Bylaws or the Constitution.

Annual Business Meeting Agenda

The president, with the concurrence of the executive council, will prepare the agenda for the business meeting. The agenda will include the reports of the past president, the president-elect, the president, the secretary, the treasurer, and the standing committees.

Annual Business Meeting Resolutions

All resolutions to be presented at the annual business meeting must be submitted to the resolutions committee at least one full day before the business meeting.

ARTICLE VI

OTHER BUSINESS MEETINGS

Special Membership Business Meetings

The executive council or the president or president-elect shall have power to call, at any time, a general meeting of the members of the Society. The executive council shall call a special general meeting of members on written requisition of members carrying not less than 10% of the voting rights. Fifteen (15) members present in person at a meeting will constitute a quorum. The rules contained in Robert's Rules of Order shall govern annual business meetings provided that the Rules are applicable and not inconsistent with the Bylaws or the Constitution.

Executive Council Business Meetings

The executive council shall meet in person during the annual meeting of the Society and shall meet at least once one more each year, possibly using tele-conferencing or a related format that allows every member of the executive committee to hear all other members of the executive council. Regular meetings shall be called by the president. Special meetings may be called by the Secretary upon the request of five members of the executive council. Five voting members of the executive council shall constitute a quorum. Each member of the executive council shall be given notice in writing or by electronic mail of such a meeting. The minutes of the executive council may not be available to the general membership of the Society but shall be available to the executive committee members, each of whom shall receive a copy of the minutes. The rules contained in Robert's Rules of Order shall govern annual business meetings provided that the Rules are applicable and not inconsistent with the Bylaws or the Constitution.

ARTICLE VII

PUBLICATIONS

Publications

The Society shall publish a journal which shall be called the Canadian Journal of Agricultural Economics, and it shall publish such other publications as the executive council deems appropriate.

Publications Management

A publications committee shall be responsible for overseeing the publications of the Society, recommending publication policy to the executive council, and recommending nominees for editors to the executive council.

ARTICLE VIII

COMMITTEES

Appointment

The executive council may appoint committees whose members will hold their offices at the will of the executive council. The officers shall determine the duties of such committees and may fix by resolution, any remuneration to be paid.

Finance

The Finance committee shall be the President, Treasurer and at least one other member appointed by the executive council. They shall manage the investments of the Society following the investment policy approved by the executive council. The committee can also make financial decisions or commitments not approved in the budget. The committee will report financial decisions and commitments at the next executive council meeting.

Membership

The president, with the concurrence of the executive council, shall appoint a membership committee consisting of two or more members in good standing appointed by the president with the approval of the executive council. Normally, the members will be appointed from the several geographic regions of Canada, and the committee will be chaired by a member of the executive council. The membership committee shall be responsible for the recruitment of new members and the retention of current members.

Publications

The publications committee shall consist of the president and two other members in good standing appointed by the president with the concurrence of the executive council. In addition, the editor(s) shall serve as nonvoting members. The role of the publications committee has been described in Article VI above.

Program, Annual Meeting

The annual meeting program committee shall be chaired by the president, and it shall include at least two other members of executive council appointed by the president with the approval of the executive council. The committee shall decide the format and content of the annual meeting program and be responsible for collecting any material to be disseminated by the Society.

Program, Workshop

The president elect has lead responsibility for deciding the format and organizing other aspects of the Society's annual workshop. The president elect shall be assisted by a workshop program committee. The committee shall consist of the president-elect, the president, and one or more other members in good standing appointed by the president with the concurrence of the executive council.

Awards

The president with the concurrence of the executive council, shall appoint an awards committee consisting of a chairman (normally a member of the executive council) and the members of the subcommittees for each award. The awards committee shall be responsible for selecting the recipients of the various awards given by the Society, except the Fellows awards.

Resolutions

The resolutions committee shall be chaired by the most immediate past president available, and it shall include two other members in good standing appointed by the president with the approval of the executive council. All resolutions to be presented at the meeting must be submitted to the resolutions committee at least one full day before the business meeting.

Nominations

The most immediate past president available shall chair the nominations committee. The committee shall include two other members in good standing appointed by the president with the approval of the executive council. The nominations committee shall be responsible for actively soliciting nominations for the officers of the Society.

ARTICLE IX

AMENDMENTS

Constitution and Overview Statement

Amendments to the constitution and overview statement may be proposed by the executive council or a majority of the members voting at an annual meeting. Adoption of amendments shall require approval by a majority vote of the members voting by electronic ballot open to all members. Amendments will take effect when approved unless the motion to amend specifies otherwise.

Bylaws

The Bylaws shall be amended according the procedures described in the Bylaws.

ARTICLE X

AWARDS

Awards program

The Society shall have an annual awards program to recognize and encourage excellence in agricultural economics. The program shall include a Fellows award, awards for outstanding master's thesis, outstanding Ph.D. thesis, outstanding CJAE journal article, and an undergraduate book prize. The awards committee shall be responsible for selecting the recipients of the various awards given by the Society, except the Fellows awards. The program may include other awards that are proposed by the awards committee and authorized by the executive council. The Society's awards normally will be presented at the awards ceremony of the Society at its annual meeting. If the award has a payment component, changes to this the payment amount must be approved by the executive council.

Fellows awards

The "Fellow of the Canadian Agricultural Economics Society" awards are intended to recognize continuous distinguished contributions to the advancement of food, agricultural and resource economics.

  1. A Fellow will normally have been a member of the Canadian Agricultural Economics Society for at least ten years.
  2. Posthumous nominations are allowed.
  3. Rules and procedures for nomination and selection of Fellows shall be decided by the board of directors. The rules shall be distributed with the call for submission of nominations.

The Fellows election subcommittee (which is a subcommittee of the Nominations committee) is responsible for election of CAES Fellows. The committee shall include three CAES Fellows, as well as the CAES Past-President, President, and President-Elect. The CAES Past-President shall be a non-voting member of the subcommittee and act as chair. In order for a nominee to advance to Fellow, a majority of the voting members of the subcommittee must vote "in favour".

Fellow nominations are received by the Society's secretary or executive director and then forwarded to the Fellows election subcommittee. The recommendation of the CAES Fellows election subcommittee shall only be communicated to the CAES Secretary or Executive Director, who in turn will inform the nominators of the respective decisions and the successful nominees of their selection as Fellows. The subcommittee will report to the CAES Board, through the Past-President, the number of CAES Fellow nominees that were considered that year and their recommendation regarding who should be made CAES Fellow.

Outstanding Master's thesis awards

The master's thesis awards are intended to recognize excellence in graduate programs and to encourage the study of agricultural economics at the graduate level. The master's thesis award may be provided to a single winner or a pair of co-winners, and as many as two honorable mentions also may be awarded at the discretion of the committee. Winners of the master's thesis award shall be provided with a one-year membership in the Society plus a financial prize equal to twice the amount of one year's regular membership in the Society or another amount that has been approved by the executive council.

  1. Eligibility shall be limited to formal written theses accepted by Canadian universities in the calendar year preceding the year of the annual meeting. If a nominating university department offers both a thesis option and some other option for a master's degree, only the thesis is eligible to compete for these awards. Eligibility shall be limited to two entries per department. Departments which have not yet participated in the thesis award competition must establish their eligibility to participate by submitting a written or electronic request to the Society's executive director or secretary.
  2. Rules of competition and procedures for submission and selection of theses entries shall be decided by the executive council upon the recommendation of the awards committee. The rules shall be distributed with the call for submissions.
  3. Selection of theses shall be made by a subcommittee of three members in good standing appointed by the president with the concurrence of the executive council. Selections must be approved by the awards committee.
Outstanding Ph.D. thesis award

The Ph.D. thesis awards are is intended to recognize excellence in graduate programs and to encourage the study of agricultural economics at the graduate level. The Ph.D. thesis award may be provided to a single winner or a pair of co-winners, and as many as two honorable mentions also may be awarded at the discretion of the committee. The award will be offered at least every three years, with more frequent awards possible with the approval of the executive council. Winners of the Ph.D. thesis award shall be provided with a one-year membership in the Society plus a financial prize equal to four times the amount of one year's regular membership in the Society or another amount that has been approved by the executive council.

  1. Eligibility shall be limited to theses which have been accepted by Canadian universities in the calendar years preceding the year of the annual meeting either (i) in a department offering Ph. D. degrees in agricultural economics or farm management or (ii) on a topic of direct significance to agricultural economics and farm management. Competition shall be limited to two entries per department.
  2. Rules of competition and procedures for submission and selection of theses entries shall be decided by the executive council upon the recommendations of the awards committee. The rules shall be distributed with the call for submissions.
  3. Selection of theses shall be made by a subcommittee of three members in good standing who shall be appointed by the president with the concurrence of the executive council. Selections must be approved by the awards committee
Outstanding journal article awards

The journal article awards are intended to recognize achievement in agricultural economics for articles appearing in the journal of the Society. As many as two certificates of achievement and up to two honorable mentions may be awarded at the discretion of the committee.

  1. Eligibility. All articles appearing in the journal and proceedings of the Society in the year preceding recognition shall be eligible for consideration.
  2. Rules of competition and procedures for selection shall be decided by the executive council upon the recommendation of the publications committee.
  3. Selection of articles shall be made by a subcommittee of three member of the publications committee appointed by the president with the concurrence of the executive council. Selections must be approved by the awards committee.
Book Prize

The "CAES Book Prize" is intended to recognize and encourage the achievement of undergraduate students in their study and application of agricultural economics. The prize will have a monetary value equal one year's regular membership fee in the Society multiplied by a factor of 1.6 or another amount that has been approved by the executive council. The prize will also include a one-year student membership in the Society.

  1. Eligibility is limited to full-time students majoring or with a strong program emphasis in agricultural economics at any Canadian university. The Executive Council of the Society will determine program eligibility upon formal application by a Society member who is a university official involved in delivering a potentially eligible program. One prize may be awarded annually to a student in each Canadian university offering an eligible program.
  2. Rules and procedures for this award shall be decided by the Executive Council upon recommendation of the awards committee and any eligible program at Canadian universities.
  3. Selection of recipients of this award will be made by the respective university programs according to criteria suggested by them. Preference is expressed for a worthy student entering his or her final year.
Other Awards

The Society can give other awards on an ad hoc or regular basis if approved by the executive council. Nomination guidelines and eligibility requirements for such awards are set by the Society's awards committee. New awards to be offered on a regular basis shall first be offered on a trial basis for a predetermined length of time before including them in the Society's constitution.

ARTICLE XI

JOURNALS

Purpose

The journals of the Society are intended to reflect the interests and activities of the members while acting as a primary medium through which members communicate as well as inform, stimulate, and challenge each other on important problems and issues facing agricultural economists and society. The journals shall provide a readily accessible source of information and encourage greater efforts to be put forth in the publication and dissemination of knowledge in agricultural economics. The publications committee shall oversee Society's journals, recommend publication policies to the executive council, and recommend nominees for the editorship.

Editor(s)

The president, with the concurrence of the executive council, shall appoint one or more editors upon recommendation of the publications committee.

Editorial Report

The editor(s) shall prepare and submit to the publications committee an annual report on the journals. The report shallinclude journal publication statistics and a financial statement for the past fiscal year, an estimated budget for the current fiscal year, and a proposed budget for the next fiscal year.

Reviews

Each manuscript submitted for publication shall be reviewed by reviewers selected by the editor(s). The reviews shall be consonant with the overall purposes of the journals. The review criteria and procedures shall be the responsibility of the publications committee with advice of the editor(s).

Frequency of Publication

A minimum of three regular issues of the CJAE shall be published each year.

Page charges

The executive council may decide that page charges may be collected for publishing journal articles, their levels, and the method of collecting them, upon recommendation by the publications committee.

ARTICLE XII

WORKSHOP

Purpose

The Society shall hold workshops to provide for open discussions of problems and issues of interest to agricultural economists. As described in Article VIII above, the president elect shall take the lead responsibility of deciding the format and organizing other aspects of the workshop. This responsibility includes collecting workshop material, such as presentations and papers, for any dissemination by the Society. Such dissemination would normally include posting to the Society's website, but it may also include formal publication in the Society's journal. In this latter the case the editors are responsible for all aspects of publication and the decision to publish must be approved by the executive council.

Schedule

One or more workshops normally will be held each year unless otherwise decided by the executive council or the general membership. If the workshop is held then the workshop program shall consist of:

  1. a national workshop
  2. one or more regional workshops, or
  3. both national and regional workshops.
Proceedings

The chair of the workshop program committee shall recommend to the executive council how workshop proceedings shall be disseminated by the Society.

Note: Throughout these articles, words of the masculine gender also include the feminine gender.